Hair salons usually need an establishment license from the state cosmetology board, individual licenses for every stylist, a local business license, sales tax registration for retail products, and sometimes a certificate of occupancy after build-out. Boards inspect for sanitation, disinfection and license display. Chemical safety rules from OSHA apply to employers.
Questions for each office
| Office | Question |
|---|---|
| State cosmetology board | What does the establishment license require, and when is the inspection? |
| City zoning | Is a salon allowed at this address? |
| Building department | Do the plumbing and electrical changes need permits? |
| State revenue department | How do I collect sales tax on retail products? |
| Fire marshal | Is an occupancy inspection required? |
Sample: what a sanitation inspection looks at
A typical board inspection looks at whether licenses are displayed, whether tools are cleaned and disinfected between clients with an appropriate disinfectant, whether clean and used tools are stored separately, and whether the shampoo area and restroom are sanitary. Exact checklists vary by state, so download your board's rules and walk the salon with them before opening day.
Renewals to put on a calendar
| Item | Who holds it | Reminder |
|---|---|---|
| Establishment license | Salon | Before the board renewal date |
| Stylist licenses | Each stylist | Track each expiration date |
| Booth rental permits | Each renter (if your state requires) | Ask renters for copies |
| Continuing education | Stylists (if required) | Track hours |
| Business license | Owner | Local renewal date |
| Sales tax filings | Owner | Monthly or quarterly as assigned |
Booth renters and compliance
When a renter's license lapses, the salon can be cited too in some states. Keep a copy of every license and permit on file, check expiration dates each quarter, and make current licenses a condition in the rental agreement.
Chemical safety for employees
Employers in salons follow OSHA rules, including hazard communication for chemicals such as color, developer and some smoothing products. That means keeping safety data sheets available, labeling mixed products, training staff on safe handling and ventilation, and providing gloves. OSHA's salon page explains concerns with formaldehyde in some hair-smoothing products and what employers should do. Even if your stylists are renters, a safe shared space protects everyone, including clients.
What to research
| Requirement | Usually handled by |
|---|---|
| Cosmetology license for each stylist | State cosmetology board |
| Salon establishment license | State board |
| Local business license and certificate of use | City or county |
| Sanitation and inspection rules | State board |
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Common questions
Do booth renters need their own license?
Many states require a booth rental permit or license in addition to the individual cosmetology license.
Do I need a license to sell retail products?
Usually just sales tax registration; check with your state revenue department.
Who inspects the salon?
The state cosmetology board in most states, plus local building or fire officials for the space.
What about apprentices?
Some states allow apprenticeships under licensed stylists with specific rules.
Who is responsible if a renter's license expires?
Rules vary; in some states the establishment can be cited. Keep copies and check dates.
Sources
- SBA: Apply for licenses and permits
- National-Interstate Council of State Boards of Cosmetology
- OSHA: Hair salons and formaldehyde in hair products
Sources checked October 6, 2026. Rules, fees and forms change; confirm details with the agency or provider before you act. This guide is general information, not legal, tax or insurance advice.
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